Tips for Capturing Unforgettable Moments for Your Video Guestbook 

The Celebrate Team

Getting ready for a special event – like a wedding, milestone birthday, or a good old family reunion – is nothing short of pure excitement! What's even more fun? The latest trend in event planning: Video Guestbooks. With these digital guestbooks, you can capture audio and visuals from all your guests that capture all the love, laughs, and heartfelt moments from your nearest and dearest. 

But to ensure you've got a treasure trove of memories you'll adore forever; we've got some cool tips for you.

Whether you're gearing up for your big day or any other significant shindig, we're here to help you make your Video Guestbook a collection of awesome memories. Discover these friendly, easy-peasy tips to ensure your guests capture some of the best moments and messages throughout the day.

So You Chose a Video Guestbook for Your Next Event

So, you've made the exciting choice to incorporate a Video Guestbook into your upcoming event? Congratulations! We're confident that your guests will have an unforgettable experience.

A virtual wedding guestbook offers a delightful avenue for your guests to send you their heartfelt wishes or congratuatlions, all from the convenience of their mobile phones. Plus, it gives you with a unique keepsake that you'll cherish – a captivating compilation video featuring well-wishes and moments shared by your guests. Say goodbye to traditional handwritten notes in paper guestbooks that tend to collect dust on a shelf for years, only to mysteriously vanish during a future move. And say hello to something you can watch and enjoy forever! 

Unlike some other virtual guestbooks that might require specialized equipment or cameras, we've streamlined the process. To make your virtual guestbook work, all your guests need is a functioning camera on their mobile device and access to cellular service. And given that most individuals keep their phones with them at all times, getting messages for your Video Guestbook should be a breeze.

How’s Video Guestbook Works

Just imagine the pure magic of reliving your event through those heartfelt and emotional video messages from your favorite folks. It's like a modern twist on the old-school guestbook. And platforms like make creating your very own Video Guestbook a piece of cake. Here's how it works:

  • QR  Code Convenience: After setting up your event on, you'll receive a unique QR code linked to your event page.
  • Spread the Word: Simply print the QR code on posters or cards and distribute them throughout your venue.
  • Seamless Recording: Your guests, with a simple scan of the QR code, will be taken to a personalized Video Guestbook page. Here, they can effortlessly record or upload their video messages, all without the need to download an app or create an account.
  • Capture All the Moments: From funny and silly to heartfelt and sweet, your guests can capture a wide range of messages that will become cherished memories for years to come.
  • Create a Montage: You don't need to be a video editing pro to make the most of these precious messages.'s easy-to-use platform allows you to easily arrange the videos, add some music, and create a beautiful video montage
  • Timeless  Keepsake: The final video lets you relive the love and joy of your wedding day whenever you want. Plus, you can share it with anyone you like, including those who couldn't attend in person. 

Getting the Most Out of Your Guest Videos

1. Send a "Heads up" Email or Text 

A week or two before your big day, why not give your guests a friendly nudge to participate in your Video Guestbook? Send out a "heads up" email or text to let them know how much you'd love to have their messages and well-wishes captured.

We've made it even easier for you by providing a few different web page options to include in your message. Choose the one that resonates with you and your event, and share the link with your guests. It's a thoughtful way to get them excited and prepared to contribute to your video collection. 

2. Place a QR Code Poster on Each Seat or Place Setting

At your event venue, consider placing a postcard-sized QR poster on each seat or place setting. With you can create your own poster with their easy-to-customize professional designs. This way, your guests are sure to see them and will be reminded to record their messages or capture candid moments throughout the event.

3. Enlist Your DJ or Emcee

Your DJ or emcee is a valuable asset in ensuring your Video Guestbook goes off without a hitch. Ask them to make a few announcements throughout the event, reminding guests about the importance of the video and how eager you are to see their contributions. You can even request a live demo to get everyone excited about participating.

4. Consider Placing a Large Poster in High-Traffic Areas

Identify high-traffic areas in your event space, such as near a photo booth or the bar. These are prime locations for placing a large poster that encourages guests to join in the fun and record their video messages.People waiting in line or mingling are more likely to take notice and get involved.

5. Capture Special Moments

Don't limit your guest videos to just messages. Ask someone you trust to record key moments during your event. If you’re using a video guestbook for a wedding, ask someone to grab footage of speeches, your first dance, or the heartwarming Father/Bride and Mother/Groom dances.

If you’re throwing a huge milestone birthday, ensure someone captures moments like the celebrant blowing out the cake, opening presents, or all the fun candid moments throughout.

These video clips, when captured from various angles and perspectives, can add depth and emotion to your final video.

6. Call in the Reinforcements

Lastly, enlist the support of the most important people in your life: your parents. When it comes to a wedding, no one is more persuasive than the father of the bride or groom when it comes to encouraging guests to participate. When your parents are strolling among the tables, saying hello, they could also remind your guests to do their video guestbook message. Their heartfelt reminders will work wonders in ensuring your video is a true masterpiece.

Maximize Your Video Guestbook Experience

Incorporating these friendly and practical tips into your event planning can help you gather an abundance of fantastic content that you'll cherish for years to come. Your special day deserves to be filled with heartwarming moments, and your guests' videos will be a beautiful testament to the love and joy you shared with your nearest and dearest. So, go ahead, and make the most of your guest video project, creating a memory bank that you'll treasure forever.

Having a live event?

Create a Guestbook with the Magic of Video

Our Classic and Q&A styles are fantastic for surprise gifts created before an event! But what about AT the event?

Are you having a Wedding, Milestone Birthday or Anniversary, Retirement Party, Bar or Bat Mitzvah, Quinceañera, Celebration of Life or any other live gathering?

Here's a fabulous and low cost way to capture special messages from guests AT THE EVENT and even from friends who can't make it!

Try it now! Test an example of the Guest contributor experience.

Digital Guestbook - $99
Get your custom QR code and QR poster, view, edit, and download videos with our suite! Includes unlimited guest video submissions.
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A Video Guestbook is free to start — only pay when you’re ready to download your personalized QR code or QR Poster

All prices in USD.

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Hear from loved ones, capture the moment, relive them forever.

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Hear from loved ones, capture the moment, relive them forever.

Get started for FREE

Hear from loved ones, capture the moment, relive them forever.

Get started for FREE